Solo business owner shares full guide to running admin with Claude as your secretary
evielync · x · 2026-11-06
Ev Chapman published a detailed guide on turning Claude into a "secretary" for a solo business, so admin work stops crowding out the work you actually love.
The premise: freelancers and consultants still drown in proposals, contracts, client calls, invoice chasing and taxes, leaving the core work to the last hour of the day. Her approach was never to use AI for writing or brainstorming, but to offload admin entirely, one workflow at a time.
The system (shown in the accompanying diagram):
- Claude + business brain: Claude grounded in a context base of projects, clients and notes
- Voice inbox: dump messy thoughts by voice anytime, AI files them
- Morning standup: a daily brief with one thing that matters
- Reusable skills: teach a workflow once, save it as a skill and keep improving it
She says the setup kept the business running even during a month buried in house inspections and mortgage paperwork. The article walks through the build order she'd follow if starting over, aimed at freelancers, consultants and solo owners.
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