BotsCrew shares how company-wide Claude setup saves 2+ hours per sales proposal
max_gladysh · reddit · 2026-10-16
AI consultancy BotsCrew explains how it turned scattered individual Claude usage into a company-wide system built on three boring things per team: written instructions (with a core rule to answer from real systems, not memory), context connectors (Jira, Confluence, Slack, Fathom, Gmail, Drive), and playbooks (anything done twice becomes a doc plus one instruction line). Claude itself drafted the project setup by reading their Confluence pages.
Results: sales proposals save 2+ hours each with numbers drawn only from approved case studies; finance runs monthly reporting decks off a reusable skill; PeopleOps keeps each candidate's full pipeline in one shared project that later becomes the onboarding plan; marketing cut case studies from 1–2 weeks to 2 hours, and one teammate had Claude build a Chrome extension that color-codes 800 domains inside Gmail, saving 1–2 hours daily; engineering uses a skill that turns 20–40-task plans into a single HTML kanban with ready prompts per task. Starter advice: one weekly repeat task, one shared project, one written approval rule.
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